ADMINISTRATOR
PAY RANGE: $23/hr - $30/hr (Based on Experience)
HIRING POSITION
Administrator – Part Time
POSITION OVERVIEW
We are currently seeking an Administrator who is organized, detail-oriented, and committed to keeping the office running smoothly behind the scenes. This role is for a dependable professional who takes ownership of administrative processes, maintains accurate records, and wants to grow within a structured, performance-driven team environment.
The Administrator plays a key role in supporting accounts, documentation, scheduling, and communication between management, staff, and external partners, helping ensure the business operates efficiently and professionally.
ABOUT PRO SPEC DIESEL
We are Red Deer's leading heavy-duty truck and trailer repair shop. We provide comprehensive heavy-duty truck and trailer repair services, including CVIP inspections, full equipment maintenance, major overhauls, performance tuning, and mobile repair services.
Our mission is to deliver top-quality repairs with efficient turnaround, earning customer trust every time.
We believe in helping every team member reach their personal, professional, and financial goals through the work we do together.
Our core values are the backbone of our business and guide our hiring process: we take ownership, move with urgency, perform with precision, support our team, deliver results, commit to constant improvement, and always maintain integrity.
WHAT SUCCESS LOOKS LIKE
- Office records, files, and documentation are accurate, organized, and easy to find
- Administrative tasks are completed on time without items falling through the cracks
- Communication between management, staff, vendors, and customers stays clear and professional
- Deadlines for invoicing, reporting, and compliance documentation are consistently met
- Management can rely on accurate information to make timely decisions
PERFORMANCE OBJECTIVES
- Support day-to-day administrative operations, including data entry and document management
- Assist with accounts receivable and accounts payable tasks
- Maintain accurate employee, customer, and vendor records in company systems
- Prepare correspondence, reports, and documentation as required by management
- Coordinate scheduling, meetings, and communication across departments
- Support HR-related administrative tasks, including onboarding documentation
- Monitor and order office supplies, ensuring the front office runs smoothly
- Assist with compliance documentation, including QC and regulatory paperwork
- Maintain confidentiality of sensitive business, employee, and customer information
- Participate in team meetings, take meeting minutes, and support follow-through on administrative priorities
- Perform additional duties as assigned
KEY COMPETENCIES
- Highly organized with strong attention to detail
- Clear, professional verbal and written communication
- Strong time management and ability to manage multiple priorities at once
- Comfortable using computers, office software, email, and digital communication tools
- Accountable, self-motivated, and willing to take ownership of outcomes
- Discreet and trustworthy when handling confidential information
- Positive attitude with a team-first, growth-minded approach
- Good judgment when making decisions, asking for support, and escalating issues
- Professional appearance and demeanor when representing the company
- Comfortable working toward measurable goals, clear expectations, and continuous improvement
EDUCATION AND EXPERIENCE
- High school diploma or equivalent required
- 2+ years of administrative, office, or related experience preferred
- Experience with Microsoft Word, Microsoft Excel, and email communication required
- Experience with Fullbay, Sage, or similar business management software an asset
- Experience in a shop, trades, or service-industry setting an asset
- Relevant training or certifications in office administration or business an asset
COMPENSATION AND INCENTIVES(when full time eligibility is available)
- Competitive wages
- Overtime opportunities
- Employee discount
- Professional development assistance
- Retention bonus
- Performance-based incentives
- Flex time
- Training and advancement opportunities
- Team-building events
- Additional earning opportunities
- Ongoing coaching and mentorship
PHYSICAL REQUIREMENTS
- Ability to work in a fast-paced office environment
- Comfortable sitting and working at a computer for extended periods
- Ability to maintain focus and professionalism during high-volume, high-pressure situations
- Frequent computer, phone, and digital communication use throughout the day
- Occasional movement throughout the shop and office during the day
BENEFITS(when full time eligibility is available)
- Life insurance
- Health and dental insurance
- Health Spending Account (HSA)
- Vacation pay
CAREER GROWTH AND DEVELOPMENT(when full time eligibility is available)
- We believe great people deserve more than just a job – they deserve a clear career path
- We provide a structured development system to support continuous skill growth
- Opportunities to take on more responsibility and advance within the company
- A work environment focused on long-term career progression
- Our goal is to help our team build a strong personal, professional, and financial future
- Every team member contributes to and shares in the success of the shop
HOW TO APPLY
If you're an organized professional ready to take on a key support role in a fast-paced, supportive environment, we'd love to hear from you. Send your resume to Bobbi-Jo at [email protected] and include “Skilled Administrator” in the subject line.
Pay: $20.00-$30.00 per hour
Work Location: In person
